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How to Print to PDF on Mac

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How to Print to PDF on Mac

Sometimes you need to print a document, but you don’t have a printer available – or I want to save it for your notes in a stable format that will never change. In this case, you can “print” to a PDF file. Luckily, macOS makes it easy to do this from almost all applications.

The Apple Macintosh operating system (macOS) has included system-level support for PDF files for 20 years now since the original Mac OS X Public Beta. The PDF printer feature is available from almost all applications that allow printing, such as Safari, Chrome, Pages, or Microsoft Word. Here’s how to do it.

Open the document that you want to print to PDF file. In the menu bar at the top of the screen, choose File> Print.

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A print dialog will open. Ignore the Print button. Near the bottom of the Print window, you will see a small drop-down menu labeled “PDF.” Click that.

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In the PDF drop-down menu, select “Save as PDF.”

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The Save dialog will open. Type a file name like and choose a location (like Documents or Desktop), then click “Save.”

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The printed document will then be saved as a PDF file in the location you selected. If you double click on the PDF file that you just created, you will see what the document looks like if you print it on paper.

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From there you can copy it wherever you like, back it up, or maybe save it for later reference. Up to you.

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